How to register a charging-station owner or operator with a VAT ID

This guide is for a company that wants to connect and operate charging points as the owner or operator of a charging station. It is not the procedure for a driver who only wants to charge a vehicle.

VAT ID is required for this standard flow. Enter the valid VAT ID in the company information. Smart Fuel Pass verifies it; after successful verification, the final offer does not display consent to the No-VAT regime.

How to onboard a company that owns or operates charging stations without a VAT ID

Before you start

• Use the personal profile of a statutory representative or an authorised person.
• Prepare the company registration data, VAT and tax details, IBAN and contact details.
• Know which representatives must act jointly. If the applicant is not a statutory representative, prepare a valid power of attorney.
• Use accurate data from the applicable official register. Do not create duplicate profiles or companies.

Registration and contract request

1. Open the Smart Fuel Pass portal and sign in.

   

2. If you do not have a personal profile, select Register, accept the privacy notice and confirm the registration email.

   

3. On the contract guide, choose I want to operate chargers.

   

4. Choose Register a new company when the company that owns or operates charging stations is not yet available in your profile.

   

5. Select the country in which the company is registered.

   

6. Enter the company information exactly as recorded in the official register. Add the IBAN, contact details and all statutory representatives or authorised persons.

   

7. After the company is saved, select it as the owner of the merchant contract request.

   

8. Review the payment-services and charging-services agreements. Confirm and submit only after the verified VAT ID and all contractual data are correct.

   

Documents and approval

If Smart Fuel Pass requests supporting documents, upload them through My profile > My Documents and associate them with the contract request. Typical checks can include authority to act, company-register data and bank-account ownership. Provide only the requested information through the secure portal.

What happens next

Smart Fuel Pass reviews the request and may ask for corrections or additional documents. After approval, terminal and location activation is handled as a separate operational step. Do not submit another request merely because the first one is still being reviewed.