How to register a charging-station owner or operator without a VAT ID

This guide is for a company that wants to connect and operate charging points as the owner or operator of a charging station. It is not the procedure for a driver who only wants to charge a vehicle.

Use this flow only when the charging-station owner or operator is genuinely onboarded without a VAT ID and the tax treatment has been confirmed. Leave the VAT ID empty. The final offer displays consent to the No-VAT regime: Smart Fuel Pass purchases the EV-charging service from the charging-station owner or operator, adds VAT according to the applicable country and invoices it to the client. This changes fees and payout rules.

How to onboard a company that owns or operates charging stations with a VAT ID

Before you start

• Use the personal profile of a statutory representative or an authorised person.
• Prepare the company registration data, VAT and tax details, IBAN and contact details.
• Know which representatives must act jointly. If the applicant is not a statutory representative, prepare a valid power of attorney.
• Use accurate data from the applicable official register. Do not create duplicate profiles or companies.

Registration and contract request

1. Open the Smart Fuel Pass portal and sign in.

   

2. If you do not have a personal profile, select Register, accept the privacy notice and confirm the registration email.

   

3. On the contract guide, choose I want to operate chargers.

   

4. Choose Register a new company when the company that owns or operates charging stations is not yet available in your profile.

   

5. Select the country in which the company is registered.

   

6. Enter the company information exactly as recorded in the official register. Add the IBAN, contact details and all statutory representatives or authorised persons.

   

7. After the company is saved, select it as the owner of the merchant contract request.

   

8. Review the agreements and explicitly review the No-VAT consent. Select it only when the no-VAT arrangement has been approved for this charging-station owner or operator, then submit the request.

   

Documents and approval

If Smart Fuel Pass requests supporting documents, upload them through My profile > My Documents and associate them with the contract request. Typical checks can include authority to act, company-register data and bank-account ownership. Provide only the requested information through the secure portal.

What happens next

Smart Fuel Pass reviews the request and may ask for corrections or additional documents. After approval, terminal and location activation is handled as a separate operational step. Do not submit another request merely because the first one is still being reviewed.